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Just what is HRIS?

publicado por Garrett O'Brien

Well, simply stated, HRIS is an acronym for Human Resources Information Systems…

HRIS is also known as HRMS…

Human Resource Management Systems…

Or HCM…

Human Capital Management…

But this is just enlightening you to the acronyms and not telling you a thing about HRIS…

HRIS, HRMS, HCM is the management of data and application system(s) whose ultimate goal is to produce a check as well as store and provide information of the employee population, either individually or collectively in part or in whole…

The differences with HRIS, HRMS and HCM are usually the preference of the application provider… Overall, HRIS is refers to the industry while HRMS and HCM are usually more representative of the systems… But his will vary with each person you talk to as well…

All are part of Enterprise Resource Planning systems (ERP), and more often than not, describes an environment of 2 or more systems than one particular system. Each business, each company will have a different set of systems, depending on the providers they have hired, the needs they have and the size of the budget.

The concept of am HRIS environment is simple – to keep track of relevant information company wide related to paying all employees, and sometimes non-employees as well… This can be for any combination of or all of the following…

  • tracking applicants that apply for employment
  • Process of hiring
  • Contact information for each employee
  • Information of dependents
  • Eligibility programs for benefits
  • Education development
  • Reviews for work progress
  • Rate history
  • Pay Rules
  • Work Rules
  • Probation tracking
  • Hours worked
    • Regular hours
    • Overtime
    • Direct
    • Non-direct
  • Consultant hours
  • Benefit hours
  • Mandatory Benefits
  • Voluntary Benefits
  • Insurances
  • Employee Self-Service
  • Management Self-Service
  • Taxes
  • Terminations, rehires
  • Transfers to other companies within the establishment
  • Bonuses

And this is only a partial list… Add to this all local and national laws that must be programmed and implemented within the systems…

The HRIS environment has many parts and in a perfect world, all the parts are integrated seamlessly… In reality there are complications and these complications will be discussed in a future article.

But the location of the system is only the first consideration, there are many considerations to be discussed and addressed by a discovery team…

  • An undertaking of a considerable review of current processes
  • identifying the failures of current processes
  • research the needs and processes that are needed now but not implemented
  • the needs expected in the coming years
  • seeking a vision of what would be an ideal system
  • Providing the correct information to the market so providers know your company is searching for a system but not yet ready to commit to a purchase
  • Providing the correct information to the market so providers know your company is ready to commit to a purchase
  • Determining your best options from the market from cost analysis as well as return on investment (ROI)
  • Determining the budget for necessary resources and the project
  • Establishing a project plan and the necessary teams
  • Transitioning the discovery team to the project team, electing and appointing executive roles

It is suggested all these considerations — as well as other considerations that will arise during the project — be undertaken with the leadership within the company as well as with an external team that has already accomplished such tasks with a high rate of success…

The biggest concern is not the budget — focusing on money will only reduce the effectiveness and efficiencies that are gained by understanding the impact improperly implemented systems will have on the operational costs of the systems once they are in production… Without this understanding, the systems will become a very expensive endeavor…

Examples will be provided in future articles to the gains won by proper focus — and the inefficiencies won by an improper focus… Either way you win, it is just a matter of what you desire to win…

In future writings, will also discuss in detail many of the thoughts and considerations discussed here…

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Autor

Garrett O'Brien é consultado por implementações SIRH pelas empresas e as empresas (Fortune 100, 500 e 1000) desde 1991. Seus clientes anteriores incluem Lubrizol, ADP, Case New Holland, a Cushman & Wakefield, MAHLE, Honeywell International, Sodexho, e muitos outros localizados em os EUA Garrett é • Editor e escritor de 4 blogs mundiais focada em SIRH e gerenciamento de projetos, que são lidos em 160+ países • Exec VP para EUA CGServices enfocando multi-fornecedor, o sistema de multi-linha para sistemas HRIS • membro do Conselho de Gerson Lehrman Group Conselho, o que ajuda a instituições dos líderes mundiais se reunirem, engajar e gerenciar os especialistas em uma ampla gama de setores e disciplinas. Garrett se concentra em SIRH global Garrett está trabalhando em alguns projetos em Brasil. Um deles é focando as melhorias necessárias na gestão de projetos, especialmente as fases mais iniciais. O outro projeto se concentra no uso de tecnologia dentro do sistema de ensino para melhorar a educação de tecnologia para estudantes e professores. Ambos os projetos serão locais no Brasil, mas será global em perspectiva. Atualmente, o Sr. O'Brien reside em o estado de São Paulo e funciona a partir de Home Office. Não hesite em contactar-lo diretamente no LinkedIn (www.linkedin.com/in/garrettobrien/pt) ou por e-mail (gobrien@thehrisworld.com) twitter: @thehrisworld @hriscareerworld @thw_research @thwrn_news

Garrett O'Brien

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